Plan in plenty of time! Months of lead time may seem like a lot BUT, it isn't.
Before you know it, the time is here, and if you haven't put in the time, you will find yourself rushing around to get everything in order.
Here are some things you should do in advance:
- Outline an agenda and timeline for the event.
- Set an approximate date.
- Select the site of the event.
- Site selection - is there a facility adequate to accomplish the objectives?
- Budgeting - how much is it going to cost?
- Get the word out to centralize location and special needs.
- Make and maintain a budget and keep track of where money is spent - especially if others are sharing in the expenses.
- Negotiate a meeting place and get plans in writing to review before signing a contract.
- Delegate tasks ... you can't do it all.
- Organize activities for children of all ages.
- Use name tags.
Set a theme. Planning is a great deal easier when centered around an idea, activity or event. Possible suggestions are:
- Flashback; 50's, 60's, 70's, Sock Hop
- Sports
- The Zoo
- Come as you were!
- Cajun
- Nautical
- Motivational Themes
- Casino
- It's a JUNGLE out there!
- County Fair
- Racetrack
- Country
- Western
- The Seasons
- Oh, to be a kid again
- This is Your Life ... (or OUR Life)
- Black and White
- Road Less or More Traveled
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